Affected persons

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The affected persons are natural persons who are contractual partners of the limited liability company or members of the statutory bodies of the contractual partners and their contact persons.

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What data do we process, for what purposes, on what legal basis and for how long:

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Data categories

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Contact details, job position details,

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Purpose

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We process the personal data of contractual partners - natural persons as well as members of the statutory bodies of contractual partners and their contact persons for the following purposes:

1. For the purposes of preparing, concluding and fulfilling a contract with a contractual partner

2. Fulfillment of legal obligations (in particular under the Accounting Act, the Income Tax Act, the Archives Act and other legal regulations)

3. Verification of authorization to act on behalf of the contractual partner and contacting the contractual partner regarding the personal data of persons acting on behalf of our contractual partners (statutory officers, senior employees) or who are their contact persons under the contract, contacting contractual partners and recording documents containing their data in accordance with legal regulations.

4. To exercise, establish or defend the Company's legal claims

The legal basis is for the purpose

1. Art. 6 para. 1 letter b) of the Regulation, i.e. processing is necessary for the performance of a contract to which the data subject is a party, or in order to take measures prior to entering into a contract at the request of the data subject, if the contractual partner is a natural person;

2. Art. 6 para. 1 letter c) of the Regulation - legal obligation of the controller in cases where the law imposes an obligation to register or report documents on which their personal data are stated, in particular the Income Tax Act and the Accounting Act

3. Art. 6 para. 1 letter f) of the Regulation - the legitimate interest of the Company in fulfilling contractual and legal obligations or in contacting contractual partners through a contact person and

4. Art. 6 (1) (f) of the Regulation - legitimate interest of the Company - exercise, establishment and defense of legal claims in the event that the data is necessary for the purpose of exercising, defending and proving legal claims.

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Processing time

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We process personal data for the duration of the contract in which they are stated or for the performance of which they are used. After the termination of the contract, we process this personal data for the duration of the limitation period for claims (usually 4 years) for the purposes of defending, proving and exercising legal claims, or, if proceedings regarding the claims or obligations of the Company have been initiated or threatened during such a period, until the end of such proceedings and the complete resolution of all claims. Personal data on documents and writings subject to mandatory recording or archiving are further stored for the duration of the archiving or recording period.

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Objection

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Data subjects have the right to object to the processing of their personal data for the purposes set out in points 3 and 4.

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Transfers

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We do not transfer personal data outside the territory of the member states of the European Union or to an international organization.

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Other rights

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Data subjects have additional rights as set out in section 4 of this information.